Updated October 25, 2026
Your data, straight
We hold data so we can build for you, bill you, and keep it all safe, and for nothing else. No selling, no quiet sharing, no fine- print traps. Here’s exactly what we keep, why, and how to get it back or gone.
Who holds it
Dark Vector Systems LLC, a Texas company, is the keeper of the data described here. Reach us about any of it at hello@darkvectorsystems.com.
What we collect
- You. Your name, email, role, and how you sign in.
- The work. Projects, quotes, contracts, messages, tickets, and invoices: the record of what we’re building and where it stands.
- Your people. The contacts and stakeholders you add so we can reach the right person at the right time.
- Money. Billing details and payment status. Card numbers run through Stripe; we never see or store them.
- Your books. If you connect QuickBooks, the accounting data we need to sync invoices (see below).
- Your code. If we provision or connect a GitHub repository, the access needed to build and ship it.
- Use. Basic logs (sign-ins, actions, and errors) so the portal stays secure and working.
Why we hold it
- to build and deliver what you hired us for;
- to bill you and pay the people who did the work;
- to talk to you, and surface what we need from you;
- to keep the service secure and prove who did what; and
- to meet the law and our tax and accounting duties.
We don’t sell your data. We don’t rent it. We don’t hand it to advertisers.
Who we share it with
We use a short list of trusted services to run the business. Each gets only what it needs for its job:
- Vercel: hosting the portal.
- Neon: the database it runs on.
- Stripe: invoices and card payments.
- Intuit / QuickBooks: syncing invoices to your books, once you connect it.
- GitHub: provisioning and building in your repositories.
- Resend: the email we send you.
- Anthropic: the AI that helps scope, draft, and build. We don’t send it more than a task needs.
We may also share data when the law demands it, or to protect our people, our clients, or our systems from harm.
QuickBooks, in particular
When you connect QuickBooks, you grant us access to your accounting data through Intuit’s API. We use it for one thing: to keep your books in step with the portal, pushing invoices and the customers they belong to. We ask only for the accounting scope, store the connection tokens under lock (encrypted access, tenant-isolated, reach limited to those who run your finances), and never use QuickBooks data to build a profile of you or pass it to anyone outside the services named above. Our handling of Intuit data follows Intuit’s own rules. You can cut the connection any time from the portal; do that and we stop pulling your books.
How we guard it
- everything travels encrypted;
- each client’s data is walled off at the database, so one client can never read another’s;
- access is least-privilege, by role; and
- sensitive and irreversible actions are written to an audit log.
No system is perfect, and we won’t pretend otherwise, but we build like the data matters, because it does.
How long we keep it
We hold your data while you’re a client and for as long after as the law and our records need. Ask us to delete what we’re not bound to keep, and we will.
Your say
You can ask us to:
- show you what we hold;
- fix what’s wrong;
- delete what we don’t have to keep; or
- hand you a copy to take elsewhere.
Write to hello@darkvectorsystems.com and we’ll sort it.
Cookies
We keep cookies to the bone: enough to know you’re signed in and to keep the portal working. No ad-tracking cookies.
Not for kids
The portal is a tool for businesses, not for children. We don’t knowingly collect data from anyone under 16.
Changes
When this policy changes, we’ll move the date at the top and, for anything that matters, tell you directly.
Talk to us
Anything at all about your data? Write to hello@darkvectorsystems.com. A real person reads it.